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Administrative Assistant

Published
Administrative New Brighton , Minnesota , United States Permanent Full-time High School diploma, A Level First experience
Published

Job Description

Summary:
Working under the direction of the Director of HR, the Administrative Assistant is responsible for creating a warm and welcoming environment while managing the Safran Test Cells, screening calls, coordinating activities, and preparing and maintaining meeting spaces within the building. The Administrative Assistant will contribute to the organization by preparing complex documents, maintaining organizational charts supporting upper management and proactively maintain and order company supplies.

Essential Duties and Responsibilities:
 Screening calls, conference or meeting planning, preparing complex documents or coordinating activities.
 Assist finance department with various administrative tasks.
 Support HR department with HR functions as needed to include training, on boarding of new
employees, and maintaining company organization charts and employee directory.
 Assist with coordination of travel for company members, track travel schedules, update travel documents and act as subject matter expert as needed.
 Proactively maintain and order all company supplies.
 Pleasantly greet employees, contractors and guests arriving through the front door.
 Responsible for the organization and clean-up of company activities, such as project celebrations and/or company sponsored activities.
 Coordinate lunches, dinners, beverages and snacks for guests or company meetings as required.
 Maintain and clean-up conference room, training room after meetings, kitchen and sink areas.
 Responsible for following through with various tasks assigned by the President and CEO, upper management and others requesting assistance.
 Actively participate in a continuous improvement culture providing recommendations and implementing enhancements to current methods and procedures.

Job Requirements

Education/Experience:
 High School diploma or GED required.
 2+ years of related experience required.

Qualifications:
 Demonstrated ability to take initiative to support the business and anticipate upcoming needs.
 Self-motivated, driven, organized, detail oriented, able to multi-task, prioritize and excel in a fast-paced environment.
 Ability to communicate effectively and professionally, with sensitivity, and discretion.
 Excellent interpersonal skills, the ability to manage complex and varied interpersonal
relationships to successfully complete projects.
 Ability to set priorities, exercise initiative and judgment as well as make decisions within scope of assigned authority.
 Demonstrated proficiency with scheduling, telephone systems and Microsoft Office - Outlook, PowerPoint, Word and Excel.
 Demonstrate accuracy and thoroughness; actively seeks opportunities to improve and promote quality and monitors own work to ensure quality is met.

logo safran

Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 76,800 employees and sales of 15,3 billion euros in 2021 and holds, alone or in partnership, world or regional leadership positions in its core markets. Safran undertakes research and development programs to maintain the environmental priorities of its R&T and innovation roadmap.

Safran was ranked as the world's third best employer in its sector by Forbes magazine in 2021.

Safran Aero Boosters designs, develops and manufactures low-pressure compressors, equipment and test cells for aerospace propulsion. The company's products are on board the majority of commercial aircraft in service as well as Europe's Ariane launch vehicle. Based in Liège (Belgium), Safran Aero Boosters has two subsidiaries in the United States and employs 1,800 people.

76,800
employees worldwide
27
Number of countries where Safran is located
35
business area families
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