Executive Administrator

Summary of Job Purpose:

The Executive Administrator maintains office services and administrates key activities to allow the business to run efficiently and promote employee engagement. This individual works with key business leaders to help organize office operations and procedures, control correspondence, administrate supply requisitions, plan various meetings and events, and monitor clerical functions.

Essential Duties and Responsibilities:

• Perform small and large-scale event planning, including scheduling of space and equipment, manage invitations for attendees, catering orders, room set-up, clean up and recording of receipts for accounting purposes. Communicate events via email to companywide distributions.
• Provide facilities support, which may include various tasks
• Greet people entering the office, determine nature and purpose of visit, issue badge and perform compliance screen, and inform employee of visitor or escort them to specific destinations. Ensure the required export compliance activities are performed per company guidelines.
• Provide administrative support for purchase card processes, catering, office supplies, travel assistance, expense reporting, company display updates and meeting scheduling.
• Maintain calendars and appointments for company executives and other functional leaders.
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Assist employees with travel booking and expense reporting functions.
• Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments when needed.
• Protection of confidential and/or sensitive company information.
• Comply with all safety, health and environmental regulations as prescribed by law, company's policies and regulations requirements. Pro-active in the Safran HSE standards and procedures within their daily work, staying alert to potential safety hazards when learning or implementing something new (skills and/or equipment).

Required Education, Skills and Abilities:

• High school graduate or General Education Degree (GED) and 3-5 years related experience (Bachelor's Degree preferred)
• Intermediate or Advanced level – Microsoft Office: Outlook, Word, Excel
• Knowledge of Safran Business (preferred)
• Internal and External communication
• Knowledge of the customers
• Knowledge of legal principles
• Ability to provide accurate information
• Ability to react promptly
• Ability to report effectively
• Ability to handle IT and paper information
• Organization skills
• Continuous Improvement
• Microsoft Office
• SAP (preferred)

Leadership skills / Management skills / Personal skills

• Flexibility
• Communication skills
• Responsiveness / Customer Oriented
• Organizational skills
• Project/Event Planning
• Autonomy

Physical Requirements – Office:

• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
• The noise level in the work environment is usually quiet.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Safran es un grupo internacional de alta tecnología que opera en los sectores de la aeronáutica (propulsión, equipamientos e interiores), el espacio y la defensa. Su misión: contribuir de forma sostenible a un mundo más seguro, donde el transporte aéreo sea cada vez más respetuoso con el medio ambiente, más cómodo y más accesible. Presente en todos los continentes, el Grupo emplea a 100.000 personas y alcanzó una facturación de 27.300 millones de euros en 2024, y ocupa, solo o en asociación, posiciones de liderazgo mundiales o europeas en sus mercados.
Safran es la segunda mayor empresa aeroespacial y de defensa en el ranking "Mejores Empresas del Mundo 2024" de la revista TIME.

Safran Electronics & Defense ofrece a sus clientes soluciones de inteligencia integrada que permiten comprender el entorno, reducir la carga mental y garantizar una trayectoria, incluso en situaciones críticas, en todos los entornos: en tierra, en el mar, en el cielo o en el espacio. La empresa pone la experiencia de sus 13.000 empleados al servicio de estas tres funciones: observar, decidir y orientar, para los mercados civiles y militare