AP Invoice Registration and match process:
o Review the emails from public email box and deal with the litigations from suppliers
o Do 3-way match in ERP system and register the litigation invoices (no PO, Receipt issue, price difference, quantity difference etc.) in an e-system, and follow up the litigation solving with Purchase shared service and customer related departments
o Maintain invoices for payables and invoices in litigation separately in order to distinguish clearly
o Validate non-PO payment requests received from customer companies
Payment process per schedule:
o Run AP aging and launch the payment batch, transfer the payment data from ERP to treasury e-banking system, and prepare paper payment request, get it approved for processing payment by treasury (PO payment)
o Check the Customs clearance form information for foreign currency payments and deliver to Treasury for registration
o Prepare non-PO and advance payment batches from e-workflow
o All PO payment and non-PO payment record in ERP and post to GL for check
o Communicate with suppliers and purchasing shared service regarding the payment issues and problems
AP Closing operations:
o Do revaluation of foreign currency suppliers of AP
o Prepare AP aging report analysis
o Reconciliation between AP GL and sub-ledger and get it checked by GL
o AP intercompany reconciliations
o Assist with cash flow and forecast/budget planning for upcoming payments.
o Prepare the AP KPI data / AP volume data and submit to GL
o Advanced payment monthly clearance by working with Purchasing shared service
o Voucher payable clearance (including long aging and recent ones)
o Comply with the internal control rules of AP process
o Support the internal control campaign, annual audit etc. activities
o Participate in continuous improvement for AP process.
o Require suppliers to send the SOA (statement of account) from time to time to improve the on time payment rate
o Do other duties assigned by manager
He/she will be responsible of the relationship between the Shared Services Centre and customer companies.
Note: business trips to customer companies/company other facilities might have from time to time.
You will be in constant relationship with other share service centres (Purchases, HR, IT etc.) and customer company's Finance, other operational departments etc.…
Accounting/Finance degree preferred.
At least 2+ years' experience, AP accounting skills
Syteline ERP Standard computer skills; experience in Excel, Word, PowerPoint
Fluent written and verbal communication skills in English and mandarin
Ability to work with people in other departments; possess a sense of urgency and attention to accuracy and detail; ability to handle duties as required; customer satisfactory-oriented sense; capability to work under pressures.
- © Safran