Sales Administrator - Collections M/F

Key Responsibilities
Invoice Generation & Validation:
• Gather and verify project-related data from project/internal
teams to generate accurate invoices.
• Ensure invoices comply with contract terms, pricing structures,
milestone billing, purchaser order and company policies.
• Work closely with finance and project teams to resolve any
discrepancies before invoicing.
Collections Management:
• Monitor accounts receivable and follow up for payments with
customers.
• Proactively communicate with customers to ensure timely
collections and resolve disputes.
• Maintain detailed records of collection efforts and customer
interactions.
Customer Coordination & Relationship Management:
• Act as the primary point of contact for billing inquiries and
disputes.
• Develop and maintain strong relationships with clients to
facilitate smooth collections.
• Provide customers with necessary documentation, statements,
and payment reminders.
Bank Guarantee Issuance:
• Compile the list of Bank Guarantee requirements and provide it to
the Finance Manager
• Collect the Bank guarantee from Finance manager and deliver it
to customers or to internal project/sales teams.

Qualifications & Skills:
• Bachelor's degree in Finance/Accounting/Project
Management/sales administration
• 8 to 10 years of experience in accounts receivable, billing, or
collections management.
• Excellent communication and negotiation skills for handling
customer interactions.
• Proficiency in accounting software Tally and MS Excel.
• Ability to work independently and collaborate with cross-
functional teams.
• Familiarity with credit risk assessment and mitigation strategies.
• Prior experience working with Indian public sector aerospace and
defense organizations.