Executive Assistant, Operations

Are you ready to be part of a team that drives big ideas and even bigger wins? At Safran, we believe in the power of both collaboration and individual contributions. We understand that it takes diverse perspectives, problem-solving skills, dependability, and trust to push each other forward and achieve great success. For us, working here is more than just a job; it's a passion.

There's the unique opportunity to lead the way in aerospace and defense and contribute to creating a safer and more sustainable world.

The Executive Assistant will perform a wide variety of administrative tasks in support of Operations and top executives. They will filter and attend to the day-to-day functions that are part of the Operations and executives role so that the executives can focus on high-level leadership functions.

Join our team and become part of the group that's making amazing things happen on the ground and in the skies. Together, we'll proudly step back and say, “We did that”.

Essential Duties and Responsibilities:
The Executive Assistant will be responsible for the following:
• Maintains the executive's calendar: schedule and confirm appointments, arrange for meeting rooms or facilities, make and confirm travel plans.
• Prepares agendas and presentations.
• Attends meetings with the executive team and takes, transcribes, and distributes notes or minutes.
• Prepares and submits expense reports on behalf of the executive
• Perform various tasks to support the operations team, including;
o Prepare Indirect Purchasing requests.
o Manufacturing Stamp Recording keeping
o Maintaining Facility Basic skills Matrix
o Uniform and Locker key assignment management
o Administrative Management of the Preventative Maintenance system
o Maintain and Update EHS recurring events calendar
o Scheduling and managing Prescription safety glasses appointments
o Document preparation and maintenance, etc
• Preparation of reports, including audit reports, weekly highlights, etc.
• Screens visitors, phone calls, emails, or physical mail.
• Organization and administration of executive and operations events (ie. visitor lunch)
• Maintains confidentiality of sensitive information.
• Functions like a liaison between executive staff (CEO and COO) and Safran management/employees as well as external parties
• Adheres to safe work practices and contributes to the evolution of the health, safety, and environmental program and culture,
• Regular, predictable attendance is required;
• Other duties may be assigned.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note for level:
• Basic: Incumbent is able to use their knowledge/skill with support by more experienced individuals.
• Advanced: Incumbent is able to independently use their knowledge/skill.
• Expert: Incumbent is able to train others on their knowledge/skill.

Education and/or Experience:
• Associate's degree required and/or 4-6 years of experience.

Knowledge/Skills:
• Performs work under minimal supervision.
• Handles complex issues and problems. Refers to only the most complex issues to higher-level staff.
• Possesses comprehensive knowledge of subject matter.
• Has the ability to work as a part of a team.
• Oral and written communication skills are required.
• Has the ability to build collaborative relationships.
• Is detailed oriented.
• Can make sound judgements with the ability to prioritize and make decisions.

Certificates, Licenses, Registrations
 N/A
Supervisory Responsibilities
List the supervisory responsibilities this position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities.
• In the event it is needed, employee may act as a lead or first level supervisor.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Sitting at desk or in meetings: 40%, Standing: 30%, Walking: 30%
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The work environment may be a combination of a front desk/ office setting with moderate noise and/or walking throughout the manufacturing facility with moderate noise.

赛峰集团（Safran）是一家国际高科技集团公司，业务范围涵盖航空（推进、设备和内装）、防务和航天领域。其核心宗旨是致力于构建更安全且可持续发展的世界，让航空运输更加环保、舒适和便利。赛峰集团业务遍及全球，拥有100000名员工，2024年营业额为273亿欧元。单独或是通过合作，赛峰集团在其核心市场占据全球或地区领导地位。赛峰集团在其技术创新路线图中承诺将大力开展以环境为主导的研发项目。
赛峰集团（Safran）作为航空与防务领域的佼佼者，是行业中入选《时代》杂志“2024年度全球最佳公司”（World's Best Companies 2024）榜单的首家公司。

赛峰航空系统公司（Safran Aerosystems）是全球航空系统领域的领导者之一，专注于飞机和直升机的安全以及流体和燃料管理。公司是飞机安全领域（氧气、紧急疏散、应急漂浮系统）的重要参与者，并通过可持续替代燃料和新型发动机构架推动航空脱碳进程。其员工人数达5,200人，业务遍及7个国家/地区。