Executive Administrator

Summary of Job Purpose:

The Executive Administrator maintains office services and administrates key activities to allow the business to run efficiently and promote employee engagement. This individual works with key business leaders to help organize office operations and procedures, control correspondence, administrate supply requisitions, plan various meetings and events, and monitor clerical functions.

Essential Duties and Responsibilities:

• Perform small and large-scale event planning, including scheduling of space and equipment, manage invitations for attendees, catering orders, room set-up, clean up and recording of receipts for accounting purposes. Communicate events via email to companywide distributions.
• Provide facilities support, which may include various tasks
• Greet people entering the office, determine nature and purpose of visit, issue badge and perform compliance screen, and inform employee of visitor or escort them to specific destinations. Ensure the required export compliance activities are performed per company guidelines.
• Provide administrative support for purchase card processes, catering, office supplies, travel assistance, expense reporting, company display updates and meeting scheduling.
• Maintain calendars and appointments for company executives and other functional leaders.
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Assist employees with travel booking and expense reporting functions.
• Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments when needed.
• Protection of confidential and/or sensitive company information.
• Comply with all safety, health and environmental regulations as prescribed by law, company's policies and regulations requirements. Pro-active in the Safran HSE standards and procedures within their daily work, staying alert to potential safety hazards when learning or implementing something new (skills and/or equipment).

Required Education, Skills and Abilities:

• High school graduate or General Education Degree (GED) and 3-5 years related experience (Bachelor's Degree preferred)
• Intermediate or Advanced level – Microsoft Office: Outlook, Word, Excel
• Knowledge of Safran Business (preferred)
• Internal and External communication
• Knowledge of the customers
• Knowledge of legal principles
• Ability to provide accurate information
• Ability to react promptly
• Ability to report effectively
• Ability to handle IT and paper information
• Organization skills
• Continuous Improvement
• Microsoft Office
• SAP (preferred)

Leadership skills / Management skills / Personal skills

• Flexibility
• Communication skills
• Responsiveness / Customer Oriented
• Organizational skills
• Project/Event Planning
• Autonomy

Physical Requirements – Office:

• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
• The noise level in the work environment is usually quiet.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

赛峰集团（Safran）是一家国际高科技集团公司，业务范围涵盖航空（推进、设备和内装）、防务和航天领域。其核心宗旨是致力于构建更安全且可持续发展的世界，让航空运输更加环保、舒适和便利。赛峰集团业务遍及全球，拥有100000名员工，2024年营业额为273亿欧元。单独或是通过合作，赛峰集团在其核心市场占据全球或地区领导地位。赛峰集团在其技术创新路线图中承诺将大力开展以环境为主导的研发项目。
赛峰集团（Safran）作为航空与防务领域的佼佼者，是行业中入选《时代》杂志“2024年度全球最佳公司”（World's Best Companies 2024）榜单的首家公司。

赛峰电子与防务公司（Safran Electronics & Defense）为其客户打造嵌入式智能解决方案，以便其在各种环境下（甚至在极端情况下），均可在海陆空及太空全领域掌握环境情况，减轻操作负荷并确保航迹稳定。公司拥有13,000多名员工，利用专业技能服务于三大职能领域，即为民事和军事市场开展观察、决策和导向作业。